Operations

Work Screen

Drivers, weeks, gross, loads and expenses in one place.

Demo mode
Dispatcher
Total gross $0.00 Revenue across all weeks
Cash $0.00 Collected on the road
Fuel $0.00 Cards and reported spend
Drivers 0 In the current scope
Active0
Pause0
Inactive0

This week

Gross booked for the week you pick. Export the invoice once the week is closed.
Week gross —

Drivers

Everyone on the roster. Pick one to open their weeks.

Select a driver

Weeks, loads and the running balance of the selected driver.
No driver selected Pick someone on the left to open their weeks, loads and balance. If that list is empty, add the first driver from Owner Operators or Company Drivers.

My drivers

Your own list or the whole fleet for week checks.

Platform status

Dispatch, payouts, maintenance, tracking and owner finance.

Audit log

Who changed platform modules and when.

System snapshots

Automatic snapshots taken before saves.

Roles and access

The first security layer of the platform.

Roadmap

Modules we connect next.

Service board

Every truck: mileage, oil, brakes, what is due. Rows that need something come first.

Equipment card

Mileage, next service and the paperwork of the selected unit.
Repairs and service

Fleet tracking

One row per driver: when the last position came in and whether he is still reporting. Positions refresh every 30 seconds while this screen is open.

Live map

Drivers running the Fleet Radar app, with speed, updated every 5 seconds.
Not connected Enter the six-character fleet code from the Fleet Radar app and press Connect.

Owner operators

One week, one line per operator: his rates, his deductions, what he is paid. Open a line for the loads.

Company drivers

One week, one line per truck: the driver's salary and the company's expenses in their own columns. Open a line for the loads.

Driver week

Gross, deductions and loads by broker.

Driver and period

Who is being settled and for which week. The type decides which rules apply below.

Money in

Gross for the week, and the part of it the driver already collected in cash on the road.

Rates

Company fee is taken off the gross; driver salary is the share the driver is paid. Both are pre-filled from the driver card.

Weekly charges

Standing costs of running the truck this week, plus anything left unsettled from the week before. How often cargo, IFTA and the logbook are charged is set in Settings — Standing charges.

Adjustments

Anything that is not a standing charge. Each block decides where its lines land: the week total, the driver's salary, or back to the owner.
Other — deducted from the total
D-Other — deducted from driver salary
O-Other — returned to the owner, added to the payout
Driver expenses — reimbursed from salary
Return to driver — paid by the company, added to his payout; the fleet owner is not charged

Loads of the week

Every load hauled in this week, with its rate, the cash taken at delivery and the broker fee. Receipts are attached per load.
Pick up Drop off Broker Vehicle Order ID Rate Cash Broker fee Pay type Pay term Receipts Notes

Dispatch payroll

Each dispatcher at his own rate on the gross of the drivers he ran.
Paid to Drivers Base Rate Amount

Owners

Pick an owner to settle his trucks.

Select an owner

His trucks for the week, his deductions, and what we send him.

My accounting

Personal payments, salaries and repairs — separate from dispatch.

Driver receipts

Pick a week on the left; its loads and their receipt photos are on the right.

Payouts

Who gets paid how much for the selected week.
Copy Driver ID Name Type Gross Cash Salary / total To pay Note
Merged payouts — one driver receives the combined pay of several trucks

The master is the driver who is actually paid; the members' pay is added to his row and their own rows drop out of the table above. Leave this empty when every truck is paid to its own driver.

Period close

A week that has been paid out is closed here. After that nothing on it can be added, changed or deleted, by anyone, until you reopen it with a reason.
WeekPayeesTo payPayoutsStatusNote

Fuel by fill-up

Every line of the fuel file the bot read in the Fuel group, per driver: station, gallons, price, discount, charged. Pick a week, or one driver across every week we keep.
DriverDateStationItemGallonsPumpNetDiscountCharged
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Checks before payout

The last eight weeks, read for the mistakes that reach a payout. Red needs fixing; amber needs a look.
WeekDriverWhatDetail

P&L by truck

One month: every truck's gross, its costs and what it left the company; then what the company paid on top, and the net.
TruckTypeGrossFuelOur feeDriver salaryCargo + SILRepairOther / rentInsurancePayoutIncome

Year-end by person

Paid in the calendar year, per person: owner-operators and fleet owners for the 1099-NEC, company drivers as wages. A week counts in the year it closes.
PersonFormWeeksPaid

Private section

Company owner access only.

Accounts

Everyone who can sign in to this company, as what, and whether a reset code can reach them. Pick a row to work on that account.
LoginNameRoleLinked toEmailRecoveryCreated
Add an account

One account per person — a shared login turns every audit line into a guess. Fill the email in now: without it the only way back into a forgotten account is the office setting a password by hand.

Companies on the platform

Trials, subscriptions and access.
CompanyStatusDays leftTrial ends
Fuel cardslast four digits of the card → Driver ID. The import books a card's fuel to the driver named here.
Driver IDCard
Ask the agent

Digital twin of the company

Answers from your own data: money, drivers, weeks.

Import a week from a screenshot

Attach the screenshot, recognize it, review and add it to the portal.

Load payments

What the factoring company took off the invoices, by queue - to decide, withheld, paid, written off - and from whom and for what.
Run this after moving a driver to inactive or off pause.

Driver deposits and debts

What each driver owes us or we owe him, what comes off his salary each open week, and every week that took some.
DriverBalanceMeaningPer weekLast operation

Your email

Where a password reset code is sent. Without an address on file a forgotten password means asking the office to set a new one by hand. Saving a new address replaces the one already there, and a confirmation code goes out to prove the address is yours.

Manage drivers

Driver ID, name and rates are corrected here. The section is kept out of the working tables so nothing changes by accident while entering weeks and loads.

Dispatchers

Each dispatcher and the share of gross he is paid, from the week it starts. A driver is linked to a dispatcher in the Drivers panel above, and the whole of that driver's gross is counted at his dispatcher's rate — which is also what the desk costs on him, and so what the company makes on him.

Dispatch teams

A team is paid one line at the team's share of gross, and splits it inside itself. Put a driver on a team in the Drivers panel; the team is paid instead of the names on him.

Standing charges

How often cargo insurance, IFTA and the logbook are charged. Fuel always follows the fill-up dates, so on round trips it lands in the trip it was burned on.

Backups

The server takes a full snapshot every few hours: weeks, loads and drivers. You can create a backup manually, download it as a file or restore any of the recent ones.

Data maintenance

Repair jobs, not settings. Sync pulls the server copy over what this browser is holding. Restore Order IDs re-reads the loads and puts back an order number that was lost on import. Neither is part of ordinary work — run them when something looks wrong.

Traccar tracking

Optional. Connect a Traccar server and the portal reads truck positions from it instead of waiting for a driver to open the tracking link. In Traccar the device unique ID must match the Driver ID: 5301, 5302 and so on.